Privacy Policy

Last updated: January 10, 2025

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal Data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy. We employ industry-standard encryption protocols such as TLS/SSL to protect your personal data during transmission. Portions of this Privacy Policy were created with the help of the Privacy Policy Generator.

By engaging with the Website and providing the information requested, You consent to Our collection and processing of any of Your Personal Data or Usage Data. If You do not consent to the collection of Your Personal Data or Usage Data, then do not engage with the Website. We commit to notifying You of any changes to the ways in which Your data is used and will seek consent for these changes where necessary.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• Account means a unique account created for You to access our Service or parts of our Service.
• Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
• Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) means FMPhA LLC, 3625 Wayne Ave, Dayton, OH 45420.
• Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
• Country refers to: United States
• Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
• Personal Data is any information that relates to an identified or identifiable individual.
• Service refers to the Website.
• Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used. All Service Providers are required to adhere to strict data security protocols, including encryption of data in transit and at rest, regular security audits, and compliance with relevant data protection regulations. We ensure that our Service Providers maintain the same level of data protection as We do through contractual agreements and regular compliance checks.
• Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
• Website refers to the FMPhA website, accessible from https://fmpha.org
• You means the individual , company, or any other legal entity acting on behalf of an individual or company, accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Phone number
• Address, State, Province, ZIP/Postal code, City
• Usage Data

To protect your Personal Data, We implement strict access control measures. Only authorized personnel with a legitimate need have access to your personal information. We use role-based access controls, multi-factor authentication, and regular access reviews to ensure data is accessed appropriately.

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Information from Third-Party Social Media Services

The Company allows You to create an account and log in to use the Service through the following Third-party Social Media Services:

• Google
• Facebook
• Instagram
• X (formerly known as Twitter)
• LinkedIn

If You decide to register through or otherwise grant us access to a Third-Party Social Media Service, We may collect Personal data that is already associated with Your Third-Party Social Media Service's account, such as Your name, Your email address, Your activities or Your contact list associated with that account.

You may also have the option of sharing additional information with the Company through Your Third-Party Social Media Service's account. If You choose to provide such information and Personal Data, during registration or otherwise, You are giving the Company permission to use, share, and store it in a manner consistent with this Privacy Policy. Please note that the provision of personal data is voluntary, but certain features of our Service may not be available if you choose not to provide the requested information.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

• Cookies or Browser Cookies.  We use both first-party and third-party Cookies. First-party Cookies are set by Us, while third-party Cookies are set by our partners and Service Providers for analytics, advertising, and functionality purposes. We obtain Your consent for the use of Cookies through a cookie banner or pop-up when You first visit the Website. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
• Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. You can learn more about cookies on TermsFeed website article.

We use both Session and Persistent Cookies for the purposes set out below:

• Necessary / Essential Cookies

Type: Session Cookies

Administered by: Us

Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

• Cookies Policy / Notice Acceptance Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These Cookies identify if users have accepted the use of cookies on the Website.

• Functionality Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

For more information about the Cookies We use and Your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy. We will notify you of any significant changes to our cookie use or this policy through a prominent notice on our website or by email, allowing you to review and adjust your preferences as needed.

Use of Your Personal Data

The Company may use Personal Data for the following purposes, and we affirm that our data collection is limited to what is necessary in relation to these purposes:

• To provide and maintain our Service, including to monitor the usage of our Service.
• To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
• For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
• To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
• To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
• To manage Your requests: To attend and manage Your requests to Us.
• For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
• For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

We may share Your personal information in the following situations:

• With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
• For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
• With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
• With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
• With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside. If You interact with other users or register through a Third-Party Social Media Service, Your contacts on the Third-Party Social Media Service may see Your name, profile, pictures and description of Your activity. Similarly, other users will be able to view descriptions of Your activity, communicate with You and view Your profile.
• With Your consent: We may disclose Your personal information for any other purpose with Your consent.

When sharing data with third parties, we may anonymize or aggregate the data to protect your privacy, unless the nature of the service requires the use of identifiable information or you have explicitly consented to the sharing of identifiable data. We limit our sharing of your personal data to what is necessary for the purposes described in this Privacy Policy and will not share your data with third parties for their own marketing purposes without your explicit consent.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods. The Company does not currently employ automated decision-making or profiling techniques in the processing of your personal data.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and applicable international data protection laws and frameworks. No transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information. If you have concerns about the international transfer of your data, please contact us using the information provided in the “Contact Us” section.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

Our Service may give You the ability to delete certain information about You from within the Service.

You have the right to request restriction of processing of your personal data under certain circumstances, such as when you contest the accuracy of the data or when the processing is unlawful but you oppose erasure. You may update, amend, delete, or request restriction of processing of Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, delete, or restrict processing of any personal information that You have provided to Us. We will respond to your requests within 30 days of receipt.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so. In such cases, we will retain only the necessary amount of data required to fulfill our legal obligations, in order to minimize privacy risks.

We regularly review and update our data retention periods to ensure compliance with applicable laws and regulations. Our retention policies are subject to periodic assessment and may be adjusted as necessary to meet legal requirements and protect user privacy.

We retain personal data for as long as necessary to provide our services and fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Typically, we retain most user data for a period of 3 years after the last user activity. However, this period may vary depending on the type of data and applicable legal requirements.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Children's Privacy

Our Service does not address anyone under the age of 1. We do not knowingly collect personally identifiable information from anyone under the age of 1. This may include, but is not limited to, names, addresses, phone numbers, email addresses, or any other information that could identify a child. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

GDPR Compliance

In accordance with the General Data Protection Regulation (GDPR), We are committed to safeguarding the privacy of Our Service users while providing a personalized and valuable service. This GDPR Compliance section is part of our Privacy Policy and covers the rights and obligations in relation to the access, processing, and management of Personal Data.

Rights under the GDPR:

• Right to Access: You have the right to request access to Your Personal Data that we process. You can request a copy of Your personal data, and we will provide it to You in an accessible format.
• Right to Rectification: If You believe that any Personal Data We hold about You is incorrect or incomplete, You have the right to request its correction or completion.
• Right to Erasure: You have the right to request the deletion or removal of Your Personal Data when there is no compelling reason for its continued processing. This is also known as the "right to be forgotten".
• Right to Restriction of Processing: You have the right to request a halt on the processing of Your Personal Data in specific situations, such as while the accuracy of the data is being verified or if the processing is unlawful.
• Right to Data Portability: You have the right to request that We transfer Your Personal Data to another organization, or directly to You, in a structured, commonly used, and machine-readable format.
• Right to Object: You have the right to object to the processing of Your Personal Data for specific purposes, including marketing, research, or statistical purposes.
• Right to Withdraw Consent: Where the processing of Personal Data is based on consent, You have the right to withdraw Your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
• Automated Decision Making and Profiling: We do not use fully automated decision-making processes, including profiling, which might produce legal effects concerning You or similarly significantly affect You.

To exercise any of these rights, please contact Us at the details provided in the “Contact Us” section of Our Website. We may request specific information from You to help Us confirm Your identity and ensure Your right to access Your personal data or to exercise any of Your other rights.

Data Breach Notification

In the event of a breach of Personal Data or Usage Data that is likely to result in a risk to Your rights and freedoms (a “Breach”), We will notify You and other affected individuals (the “Affected Parties”) without undue delay and, where feasible, not later than 72 hours after having become aware of such Breach, in accordance with the applicable data protection laws. The notification to the Affected Parties will include the following information, to the extent it is available:

• The nature of the Breach including, where possible, the categories and approximate number of data subjects concerned and the categories and approximate number of Personal Data records involved.
• The name and contact details of Our point of contact where more information can be obtained.
• A description of the likely consequences of the Breach.
• A description of the measures taken or proposed to be taken by Us to address the Breach, including, where appropriate, measures to mitigate its possible adverse effects.

We will document any Breaches, including the facts relating to the Breach, its effects, and the remedial actions taken. This documentation will enable the relevant supervisory authority to verify compliance with the applicable data protection laws.

We are committed to ensuring the confidentiality, integrity, and availability of Personal Data and to protecting the data from security incidents and data breaches.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

• By visiting this page on our website: https://fmpha.org/contact